Interoffice mail systems are strictly for business purposes, so never mail personal items. Policies vary per company, but there are some rules of thumb to ensure the interoffice mail system runs smoothly. If you’re mailing copies of something such as a flyer, place them all in the same envelope.Īlways mail items as soon as possible so they arrive at their destination on time. Also, if you’re mailing several similar items that are going to the same department, it may be a good idea to secure them together with a rubber band. This saves the mail person time sorting and organizing your mail, which will get it delivered sooner. For example, have all your envelopes facing the same way and stacked neatly. There are steps you can take to make the process more streamlined.
Also, many offices will have departmental pigeonholes marked for outgoing mail. There’s a variety of ways to send interoffice mail, and the protocol varies between companies.Ī common way to send interoffice mail is to place the mail in a designated basket or tray on your desk where it will be picked up by the mail person. Oftentimes, companies that use interoffice mail have a centralized mailroom where the mail is sorted and distributed. This makes mailing important documents more secure and streamlined, resulting in less mailed items getting lost or delayed. Instead of important mail being mixed with mail outside of the company, interoffice mail is a private mail system within large organizations. I It’s faster and cheaper than using the US Post Office or other national courier services. The benefits of interoffice mail include speed and cost-effectivness. Large companies also use it to mail important documents or packages among their different offices. Interoffice mail is beneficial for large businesses or organizations since documents often need to be sent to different offices or departments.įor instance, most universities use interoffice mail to mail things such as seminar flyers or billing notices to different departments. It isn’t a part of the US Post office, so postage is not required. Interoffice mail, also known as interdepartmental mail, is mail sent within an organization or company. Instead, when a company has many departments or more than one office, they rely on an interoffice mail system. Though the US Post Office usually runs like a well-oiled machine, it’s not the best mailing solution for mail sent within a company.
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